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Reporting Requirements for Award Holders

HSC R&D Division Award Holders are normally required to submit Progress Reports and Final Reports as well as inform HSC R&D Division of all the Outputs resulting from the Award funded research. 

Continuation of funding of Awards (as well as future applications for funding from HSC R&D Division) is subject to the receipt of prompt and satisfactory reports. Details from reports may be placed on the HSC R&D Division website and shared with appropriate key stakeholders or members of the public and may be subject to external peer review.

The standard reporting requirements and additional reporting requirements (see table for detail) are described below for each award type.

(HSC R&D Division reserve the right to also request additional reports on a case by case basis as the need arises)

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Standard Reporting Requirements

1. Progress Reports:

HSC R&D Division will normally monitor the progress of Awards using Project Management Plans and Submission of Outputs. The frequency of progress reports will normally be on an annual basis however depending on the individual nature of the Award, more frequent reports may be required.

  • Project Management Plan (PMP) (with agreed milestones)

A PMP will be agreed with the Chief Investigator at the outset of the project, although this is regarded as an active document whereby changes/delays/successes to the project can be easily identified and new objectives added. Detailed comments and additional information can be included in the PMP to allow HSC R&D Division to evaluate the progress against each project milestone.

(For Awards made prior to September 2016 which do not have a PMP, a reporting proforma is provided for completion)

  • Submission of Outputs

Award holders are required to report all outputs and outcomes resulting from Award funded research.

When requested to do so, all Award Holders will be required to register with an online research outputs database (e.g. Researchfish https://www.researchfish.com/) and complete details of outputs which have resulted from HSC R&D Division funding (See Appendix 1 for list of output headings). Award holders will be required to keep this information updated for the duration of the Award as well as up to 5 years after the end of the Award in order to track the impact of the funding. This period may be shortened or extended by mutual agreement between the Award holder and HSC R&D Division. Information can be entered into the online research outputs database at any time during the year, however it should be finalised and submitted during the standard "submission period" which is between February and March each year and a copy submitted along with the PMP as the complete progress report.

 

2. Final Reports:

The format of the final report will be an Executive Summary including:

  • Evidence Brief (1 page)
  1. Why did we start? (the need for the research and/or the reason why the work was commissioned)
  2. What did we do?   (Methods)
  3. What answer did we get? (Findings)
  4. What should be done now? (Practice/Policy Implications/Recommendations)
  • Background
  • Aims and Objectives
  • Methods
  • Personal and Public Involvement (PPI)
  • Findings
  • Conclusion
  • Practice and Policy Implications/Recommendations
  • References
  • Acknowledgements/Relevant Logos

This should be no more than 20 pages for Program Awards and no more than 10 pages for Education and Training Awards or Dissemination Awards)

click here to see an example of a final report layout

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Additional Reporting Requirements (related to Award type) 

(HSC R&D Division reserve the right to request other reports on a case by case basis as the need arises)
HSC R&D Scheme Additional Reporting requirements
Commissioned Research Awards – Needs Led
Prior to submission of the Final Report (Executive Summary), a Full Academic Report is normally required. It is usual for the academic report to be sent for peer review (2 or more assigned reviewers e.g. original peer reviewers, panel members) and to Commissioners/DoH NI. Researchers will have the opportunity to address comments following peer review and following commissioners’ comments before the academic report is finalised.
 
The content of the full academic report should be between 30,000 - 50,000 words and include:
·      Title & Abstract
·      Table of contents
·      Lists of tables, figures and abbreviations/glossary (if applicable)
·      Main body of report
o   Background
o   Aims and objectives
o   Methods
o   Personal and Public Involvement (PPI)
o   Findings
o   Conclusion
o   Practice and Policy Implications/Recommendations
o   Pathway to Impact
·      Acknowledgements (including journal outputs/associated publications)
·      References
·      Appendices
 
After the academic report is finalised the Final Report (20 page Executive Summary) should be completed and submitted.
 
Education & Training Awards
No additional reporting requirements
 
Knowledge Exchange Awards
No additional reporting requirements
 
US-Ireland Awards
No additional reporting requirements
 
Opportunity Led Awards
No additional reporting requirements
 
Enabling Research Awards
These Awards are exempt from the Final Report Executive Summary.
Instead a 1 page Evidence Brief plus a summary of the plans for the next 12 months and how the completion of the Enabling Award will be used to make an application for further funding (e.g. to NIHR) should be provided
 
Workshops and Conferences
These Awards are exempt from all reporting requirements
Instead provide a copy of the final workshop/conference program and a list of attendees
 
Cochrane Fellowships
These Awards are exempt from the Final Report Executive Summary.
Instead a draft copy of the Cochrane review is required
 
Cochrane Courses
These Awards are exempt from all reporting requirements
 
NCI Summer Courses
These Awards are exempt from all reporting requirements
Instead provide a 1 page summary of the benefit of the course to the individual.

 

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Appendix 1: List of Standard Outputs to Report

Publications
Publications related to your HSC R&D Division-funded research
Collaborations & Partnership
Collaborations and Partnerships that have resulted from your HSC R&D Division-funded research
Further Funding
Further funding you have received as a result of your HSC R&D Division-funded research
Next Destination & Skills
Details of members of staff who have now left who were funded by your HSC R&D Division Award
Engagement Activities
Activities where you have talked about your research funded by HSC R&D Division
Influence on Policy
Impact on policy or practice that has resulted from your HSC R&D Division-funded research; you can also report membership on any advisory/guidance committees
Research Tools & Methods
New research materials that you have developed as part of your HSC R&D Division-funded research
Research Databases & Models
New databases, datasets or models that you have developed as part of your HSC R&D Division-funded research
Intellectual Property & Licensing
Details of IP that has arisen from your HSC R&D Division-funded research
Medical Products, Interventions and Clinical Trials
Clinical Trials supported and Medical Products & Interventions developed as part of your HSC R&D Division-funded research
Artistic & Creative Products
Artistic and creative outputs related to your HSC R&D Division-funded research
Software & Technical Products
Technologies developed as a result of your HSC R&D Division-funded research
Spin Outs
Private (for-profit or not-for-profit) organisations established/developed as a result of your HSC R&D Division funded research
Awards & Recognition
Significant awards to you or a member of your research team in recognition of your HSC R&D Division-funded research
Use of Facilities & Resources
Details of shared facilities you have used to realise the outputs reported against your HSC R&D Award
Other Outputs & Knowledge / Future Steps
Anything else you feel is important and not already covered